I completely agree with
@Eltai86 on this.
I use a number of multi-tabbed spreadsheets to keep track of everything on all my toons that matter to me. My process has been refined over time and honestly can say it has helped me a lot in getting a lot more done a lot faster now that I have less and less time to play these days. I don't want to discuss exact numbers but I have been able to do a lot of stuff in game that most would not care to try as it's boring and time consuming, though, I'm able to do them mindlessly on the side while working on schoolwork actively. =)
Abusing all kinds of ports from porting tunes and items you can acquire is what I do mostly for moving my toons. CF (unfortunately limited to 12) is my go-to a lot of times after Wizzy port to bind with a group. I generally operate on hours when the server population is low on purpose too.
~TheFiddler~